Upper Moreland Historical Association

By-Laws

Article 1: Name

Section 1. The name of the organization shall be the Upper Moreland Historical Association.

Article 2: Purpose

Section 1. The purpose of this Association shall be to identify, collect, study, preserve and protect the historical heritage of Upper Moreland Township as well as to promote interest in the collections and work done by the Association.

Section 2. All contributions to the treasury of this Association shall be used for those projects which are sanctioned by the Historical Association.

Article 3: Membership

Section 1. There shall be two (2) types of members: General and Honorary. Any person may become a member of the Association by submitting a completed application with the prescribed annual dues.

Section 2. Designation of Honorary membership will occasionally be bestowed by the Executive Board in recognition of a person they deem has made an exemplary contribution to the community and the Association. There will be no fee nor voting privileges for Honorary members.

Article 4: Dues

Section 1. The dues for general membership shall be established by the Executive Board annually. Dues will be payable annually on January 30. The dues will be prorated quarterly for persons joining during the year.

Article 5: Voting

Section 1. General members have voting privileges for the elected officers of the Association.

Section 2. In order to be eligible to vote in the January elections for officers, the member must be a member of good standing as of the November general meeting.

Article 6: Meetings

Section 1. General membership / public meetings will usually be held monthly at a time and place to be identified by the Association Officers.

Section 2. Special meetings may be called by the President at such times as he or she deems it necessary, or shall be called upon written request signed by three (3) or more members of the Officers.

Section 3. The Executive Committee meetings will usually be held monthly at a time and place to be identified by the President, unless otherwise ordered by the Officers.

Section 4. The Officers meetings shall be called by the President as needed to insure the proper management of the business and affairs of the organization.

Article 7: Executive Committee

Section 1. The Executive Committee shall consist of the elected Officers, the Commissioner Advisor, the chairpersons of each standing committee, and the appointed Directors.

Section 2. The Executive Committee shall be the body that provides leadership and direction for the Association. All committees will be created by and receive guidance from the Officers.

Section 3. At all meetings of the Executive Committee, a quorum will consist of having one-third of the members present. Approval of matters will require a majority of members to vote in favor of it. In matters lacking resolution, the final decision will be made by the Officers.

Section 4. Vacancies of one of the Officers (except for the office of President) or the Executive Committee will be filled by a majority vote of the Officers. Those thus elected shall serve until the next regular election.

Article 8: Officers

Section 1. The elected Officers of the Association shall be: President, First VicePresident, Second Vice President, Secretary, and Treasurer.

Section 2. These Officers shall be elected annually at the January general public meeting of the Association.

Section 3. Terms of Officers shall be for one year beginning the first day of February and continuing through the last day of January of the following year and /or until their successors are elected.

Section 4. Any member eligible to vote is eligible to hold office. No member shall run for the office of President without previously serving at least one term as an Officer or as a standing committee chairperson.

Article 9: Duties of Officers

Section 1. The President shall preside at all meetings of the Association and the Executive Committee; appoint all Chairmen of Committees and shall act as an ex-officio member of all committees, except the Nominating Committee.

Section 2. The First Vice President shall assume all the duties of the President in his or her absence and shall perform such other duties as may be prescribed by the President.

Section 3. The Second Vice President assume all the duties of the President and First Vice President in their absence and shall perform such other duties as may be prescribed by the President.

Section 4. The Secretary shall record and keep the minutes of all meetings of the general / public and Executive Committee. The Secretary shall have charge of the correspondence of the Association and shall perform such other duties as may be prescribed by the President or the Officers.

Section 5.

(A) The Treasurer shall be responsible for all funds received by and disbursed by the Association. All disbursements shall be subject to the approval of the Officers. He or she shall deposit all funds received in the name of the Association in depositories designated by the Officers, and all disbursements shall be made by check. All checks shall be authorized by the Treasurer or President. In the absence of the Treasurer and the President, the First Vice-President shall be authorized to approve checks.

(B) The Treasurer shall keep an accurate record and make a financial report in writing and the report shall be made a part of the minutes of each Executive Committee meeting.

(C) The Treasurer will not be required to be bonded until the treasury contains more than $6,000 or annual disbursements exceed more than $10,000.

(D) The Treasurer’s records will be audited annually by an ad-hoc committee appointed by the President.

Article 10: Nominations and Elections

Section 1. Nominations for elected office shall be made by a Nominating Committee consisting of three (3) members of the Executive Committee appointed by the President at the October executive meeting.

Section 2. The Chairman of the Nominating Committee shall present the nominations at the November general membership meeting. Any additional nominations may be made from the floor at the January meeting. Ballots shall be distributed after the nominations are closed at the January meeting, at which time elections of new Officers will be held.

Section 3. In the event the office of President becomes vacant, then the First Vice President shall succeed to the Presidency.

Article 11. Amendments

Section 1. The members of the Association may, by a two-thirds (2/3) vote of the members present and voting, amend these By-Laws at any general membership meeting provided that the proposed amendment is submitted in writing and is read to the membership at least at one prior regular meeting.

Article 12. Disbursements

Section 1. Any disbursement of $200.00 or more must be approved by the Officers.

Article 13. Dissolution or Relocation

Section 1. Ownership of the items accumulated and created will remain that of the Upper Moreland Historical Association. As practical, the collections will be available for public access. In the event that it becomes impractical to maintain the collections on public property, the Upper Moreland Historical Association will move the collections to another place where the public can continue to access them freelyas practical.

Section 2. If the Upper Moreland Historical Association disbands on its own accord, the ownership of the collections will be automatically transferred to the Upper Moreland Township Board of Commissioners.